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Snow College Housing Cancellation

Residence Life Cancellation Policy

CONTRACT CANCELLATION

  1. Student may cancel the Agreement by submitting written notice of the cancellation via the Contract Cancellation Request form located online in the eRezLife student housing portal and submitting it to the Office of Residence Life prior to checking out and paying the listed fees and charges. If seeking to cancel, Student must also arrange a checkout appointment with his/her Resident Assistant (RA), 24 hours in advance before moving out. Failure to do so will result in an additional improper checkout fee of $150 and possible cleaning/repair fees. Student will be held responsible for fees, charges, and any remaining contractual financial obligations for the semester listed herein.
  2. Students pay $250 at the time of application; this fee is broken down as a $50 (non-refundable) application fee and a $200 deposit. This $200 can be used as payment toward any cancellation fee should a student cancel their contract. Housing Cancellation fees must be paid by the student to officially cancel the housing contract and void/remove all other housing charges that would otherwise apply.
  3. The cancellation of this housing agreement does not automatically cancel any selected meal plans. Meal plans must be cancelled by submitting an online Meal Plan Cancellation form also found online in the eRezLife student housing portal.  

Housing Contract cancellation fees will follow the Cancellation Charts below based on the date the Office of Residence Life received the cancellation form and the scheduled checkout date of the student when cancelling after occupancy.

Cancellation Rates will follow the below Cancellation Chart(s):
Academic Year Contracts (Aug-May)
Cancellation/Departure Date Cancellation Fee
Prior to July 1 $100 Cancellation Fee 
After July 1, Prior to August 1  $200 Cancellation Fee 
After August 1, Prior to Fall Move-in Day  $400 Cancellation Fee  
After Fall Move-In Day, Vacate Prior to Oct. 15 
(Including No Show, 7 days after Fall Move-In Day) 		 $600 Cancellation Fee 
After Oct. 15, Vacate Prior to Nov. 1  100% of Fall Semester  
Plus $100 Cancellation Fee  
After Nov. 1, Vacate Prior to Dec. 1  100% of Fall Semester  
Plus $200 Cancellation Fee 
After Dec. 1, Vacate Prior to Spring Move-In Day  100% of Fall Semester  
Plus $400 Cancellation Fee 
After Spring Move-In Day, Vacate Prior to Mar. 1 
(Including No Show, 7 days after Spring Move-In Day) 		 100% of Fall Semester  
Plus $600 Cancellation Fee 
After Mar. 1, Vacate Prior to April 1  100% of Contract (Fall & Spring) 
Plus $100 Cancellation Fee 
After April 1, Vacate Prior to Last day of Instruction  100% of Contract (Fall & Spring) 
Plus $200 Cancellation Fee 
Fall Only Contracts (Aug-Dec)
Cancellation/Departure Date  Cancellation Fee
Prior to July 1   $100 Cancellation Fee 
After July 1, Prior to August 1  $200 Cancellation Fee 
After August 1, Prior to Fall Move-in Day  $400 Cancellation Fee  
After Fall Move-In Day, Vacate Prior to Oct. 15 
(Including No Show, 7 days after Fall Move-In Day) 		 $600 Cancellation Fee 
After Oct. 15, Vacate Prior to Nov. 1  100% of Contract  
Plus $100 Cancellation Fee 
After Nov. 1, Vacate Prior to Last day of Instruction  100% of Contract  
Plus $200 Cancellation Fee 
Spring Only Contracts (Jan-May)
Cancellation/Departure Date  Cancellation Fee
Prior to Nov. 1  $100 Cancellation Fee 
After Nov. 1, Prior to Dec. 1  $200 Cancellation Fee 
After Dec. 1, Prior to Spring Move-In Day  $400 Cancellation Fee 
After Spring Move-In Day, Prior to Mar. 1 
(Including No Show, 7 days after Spring Move-In Day) 		 $600 Cancellation Fee 
After Mar. 1, Vacate Prior to April 1  100% of Contract 
Plus $100 Cancellation Fee 
After April 1, Vacate Prior to Last day of Instruction  100% of Contract 
Plus $200 Cancellation Fee 
Summer Contracts (May-July)
Cancellation/Departure Date  Cancellation Fee
Cancellation/Departure Date  Cancellation Fee 
Prior to April 1 $100 Cancellation Fee
After April 1, Prior to May 1  $200 Cancellation Fee 
After May 1, Prior to Summer Move-In Day  $400 Cancellation Fee 
After Summer Move-In Day, Vacate Prior to June 20 
(Including No Show, 7 days after Summer Move-In Day) 		 $600 Cancellation Fee 
After June 15, Vacate Prior to July 1  100% of Contract 
Plus $100 Cancellation Fee 
After July 1, Vacate Prior to Last day of Instruction  100% of Contract 
Plus $200 Cancellation Fee 

Commonly Asked Cancellation Questions: 

  1. If I am in an Academic Year Contract and plan to stay for only Fall semester what would I do?
    • You would need to fill out a cancellation form prior to December 1st (or as soon as you know your plans for spring semester have changed). Your student account will be charged according to the Academic Year Cancellation chart above. You will need to schedule a checkout time with your RA 24 hours prior to your departure to avoid additional improper checkout fees. 
  2. Can the deposit fee cover part of my cancellation fee?
    • Yes, the deposit you paid will go toward any unpaid balance on your student account. This includes damage fees, unpaid tuition, and your housing cancellation fee.
  3. What if I never checked into my room?
    • If you do not check into your room on Move-In Day, the Housing Office will attempt to contact you with in the first week of the semester. Students who are "no-shows" for their signed housing contract will be charged according the charts above. 
  4. Can I appeal my cancellation fees?
    • If you believe you have extenuating circumstance, we welcome students to appeal through the Debt Appeal Committee via application within 30 days of your departure/checkout date. The debt appeal application can be found here. 
  5. Can I defer my housing charges?
    • No, however, you can apply for either a Fall Only or Spring Only contract for when you do decide to attend Snow College. If you have a Fall Only or Academic year contract and you are changing your academic start date to the spring semester, you must cancel your contract by submitting a cancellation form. Cancellation fees will apply.
      • Make sure you know when you want to attend and sign up for the contract that is best for you. Review the above cancellation charts for important contract cancellation dates.